Sounds like your legal department is not doing their job, but who am I
to judge.
If they leave the decision up to you (which I think is not fair to you),
I would save as little data as possible. When the crap hits the fan on a
legal dispute, make sure you have their response documented outside of
the mail system, for CYA purposes. You can bet they have done something
similar to protect themselves.
Such a can of worms.
Take care.
-----Original Message-----
From: EMC NetWorker discussion [mailto:NETWORKER AT LISTSERV.TEMPLE DOT EDU] On
Behalf Of Stan Horwitz
Sent: Wednesday, October 01, 2008 11:27 AM
To: NETWORKER AT LISTSERV.TEMPLE DOT EDU
Subject: Re: [Networker] Backing up a large Exchange 2007 server
Matthew Huff On 10/1/08 11:21 AM, "Matthew Huff" <mhuff AT OX DOT COM> wrote:
> We use EMC EmailExtender and EmailXaminer because NASD regulations
require us
> to archive all email and IM for 3 years. Otherwise, we would keep as
little as
> possible.
One of our biggest problems with the option of using EmailExtender is
its
price. It is prohibitively expensive for us.
I am now responding to Bruce Briedall. You make a good point. As it
happens,
I have already met with our legal counsel. Although I couldn't disagree
more
with them, their retention requirement makes my life a lot easier.
They say that I should do whatever I want for backup retention as long
as I
am consistent with following the policy and I keep them abreast of any
changes. On our current Exchange server, which only hosts 1,000 accounts
(all executive office and other administrators), I keep the backups for
three months and we have no mechanism at all for archiving. The main
concern
our legal counsel has is that whatever we do, we let them know so they
know
what the current policy is. I don't expect to ever expand our three
month
retention for backups.
Archiving will be not for legal compliance, but entirely to make sure
that
old emails that are rarely touched get stored on less expensive storage
and
are not included in repeated full backups. For us, archiving is intended
only to reduce our need to do backups of old email.
I suppose since we are an educational institute, our legal requirement
for
email discovery are a lot less demanding then in private industry.
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